When it comes to outfitting your team, sizing day can either be smooth and satisfying—or stressful and chaotic. At Limelight Teamwear, we believe that the key to a seamless teamwear experience begins with a well-organized sizing day. Whether you’re new to the process or looking to level up your system, this guide is packed with tried-and-true tips to help you run your sizing day like a pro—while saving time, minimizing errors, and even cutting down on costs. Let’s get into it.
Why Host a Sizing Day?
While some studio owners prefer to collect sizes by email or from past records, nothing beats an in-person sizing day. Here’s why:
- ✅ Reduces fit issues: Trying on samples means fewer surprises when the gear arrives.
- ✅ Strengthens trust: Families appreciate that you care about the quality and fit.
- ✅ Builds team excitement: It’s a chance to get everyone involved and excited about the new gear.
1. Plan Your Date Strategically
Choose a time that avoids competition crunch or holiday madness. Ideally, host your sizing day:
- A few weeks before your teamwear order deadline
- On a rehearsal day when most dancers will already be at the studio-summer intensives work great!
- On a weekend or evening with minimal conflicts
Bonus Tip: If you have multiple teams or age groups, consider breaking it into smaller blocks to avoid crowding.
2. Prep a Master List Ahead of Time
The biggest time-saver? Knowing exactly who is being sized and for what. Use your studio software (like Jackrabbit, DanceStudio-Pro, or Class Manager) to generate a list of:
- All athletes
- Required garments (leggings, jackets, bra tops, etc.)
- Any notes for individual sizing needs (e.g., tall, petite, in-between sizes)
Export it to a Google Sheet or tablet-friendly format so you can record sizes on the spot.
3. Group Dancers by Team or Class
To keep the day flowing, call dancers in small groups by team or class time. Not only does this reduce wait times, but it also helps staff or volunteers stay organized and focused on one set of garments at a time.
Create a simple check-in chart at the door with time blocks—this ensures parents know when to arrive and dancers don’t all show up at once.
4. Use a Sizing Station System
Having the right setup can make or break the process. Here’s an easy 3-station system you can replicate:
🔘 Station 1: Check-In + Garment Overview
- Greet the dancer
- Confirm which items they’ll be trying on
- Assign them to a fitting area
🔘 Station 2: Fit & Try-On
- Use full-length mirrors and stools if needed
- Have sample garments labeled and organized by size *Limelight sizer sets come clearly labeled for size.
- Encourage dancers to move in the items (squat, stretch, leap!)
🔘 Station 3: Record & Review
- Input chosen sizes into your master sheet
- Confirm sizing with dancer and parent
- Answer any questions about ordering or deadlines
5. Let Parents Sign Off
Create a “sign-off” station where parents can review and approve sizes before they’re submitted. This avoids post-order disputes and ensures everyone is happy with the chosen fit.
Some studios even provide a printout or tablet screen for parents to review before clicking “submit.”
6. Record Sizes Digitally (Skip the Paper Trail)
Avoid transcription errors by recording sizes directly into a spreadsheet or your studio software. If you’re using Google Sheets, it can be shared with your admin or sent directly to Limelight for bulk ordering.
Not tech-savvy? Have a volunteer help input while someone else manages the try-on process.
7. Stay Organized with Labels, Racks, and Helpers
Make sure your sample sets are organized on racks or in bins.
Pro tip: Assign team captains or older dancers as “sizing assistants” — they’ll help younger students, keep morale high, and speed things up.
8. Offer Incentives to Keep It Fun
Let’s face it — some dancers dread trying things on. Keep spirits high with:
- A prize draw for everyone who completes their fitting
- Fun photo ops in Limelight gear
- A treat table (bonus: snacks keep waiting parents happy too) A little positivity goes a long way toward making sizing day a fun event, not a chore.
9. Communicate Your Order Deadline Clearly
Make sure every parent knows exactly when the order deadline is. Post signs at the studio, mention it during the sizing session, and send a follow-up email with a reminder.
Pro Tip: Use countdown timers or visuals on social media to keep the urgency front and center.
10. Request Your Sizer Set in Advance — FOR FREE! 🎉
One of the easiest ways to run a smooth sizing day? Have the proper tools.
Through May 31, 2025, Limelight Teamwear is offering up to 3 sizer sets free of charge for studios preparing for their fall orders.
That means:
- No extra fees
- No guessing sizes
- Accurate orders = happy teams and fewer headaches
👉 How it works:
- Choose up to 3 different sample sets
- Book them for any time between May 12–August 31, 2025
- Use them for your sizing day
📦 Sizer sets ship directly to you and come with everything you need to get started.
To reserve your free sizer set before the May 31 deadline, click here or talk to your Limelight Teamwear rep today.
11. Follow Up with Families
After sizing day, send a quick email to all participating families with:
- A summary of what items were sized
- Order instructions (if using a Team Shop)
- Your firm order deadline
- A contact email in case they have questions
This reinforces your studio’s professionalism and helps avoid last-minute confusion.
Final Thoughts
Running a successful sizing day doesn’t have to be overwhelming. With a clear plan, a good team, and the right tools (like free sizer sets!), you can create a smooth, efficient experience for dancers, parents, and staff alike.
When sizing day goes right, your apparel rollout does too — and that means your team looks polished, feels confident, and represents your studio with pride all season long.
Ready to reserve your free sizer sets?
Don’t wait — this offer ends May 31, 2025.
Click here to book yours now.