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How to Handle Teamwear Orders: A Comprehensive Guide for Dance Studio and Gymnastics Club Owners

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As a dance studio or gymnastics club owner, managing teamwear orders can be a complex and time-consuming task. However, it’s crucial for maintaining a cohesive team appearance and boosting team spirit. At Limelight Teamwear, we understand the challenges you face and offer multiple solutions to accommodate your preferred order style. In this blog, we’ll explore three main approaches to handling teamwear orders: stocking inventory, taking individual orders, and utilizing team shops. We’ll discuss the pros and cons of each method to help you determine the best fit for your organization.

Stocking Inventory


  1. Immediate Availability: Having teamwear in stock means that your team members can purchase and receive their items immediately. This is especially beneficial for new members who need uniforms quickly.
  2. Bulk Discounts: Ordering in bulk can often result in cost savings. Many suppliers offer discounts or price breaks, which can reduce the overall expense per item.
  3. Consistency: Maintaining an inventory ensures that all team members have access to the same styles and sizes, promoting a uniform look.


  1. Upfront Costs: Stocking inventory requires an upfront investment. You’ll need to purchase a variety of sizes and styles, which can be costly.
  2. Storage: Adequate storage space is necessary to keep your inventory organized and in good condition. This can be a challenge for smaller studios or clubs.
  3. Risk of Overstocking or Understocking: Predicting the exact number of items needed can be difficult. Overstocking can lead to excess inventory that may not be used, while understocking can result in shortages and delays

taking individual orders


  1. Customization: Taking individual orders allows team members to choose their preferred sizes, styles and take advantage of adding their names. This can enhance satisfaction and ensure a better fit.
  2. No Inventory Costs: Since you only order what is needed, there are no costs associated with maintaining an inventory. This can be a more cost-effective option for smaller teams.
  3. Flexibility: Individual orders can be placed throughout the year as new members join or as current members need replacements.  


  1. Longer Lead Times: Individual orders may take longer to fulfill, as each order needs to be processed separately. This can result in delays, especially if there are production or shipping issues.
  2. Increased Administrative Work: Managing individual orders requires careful tracking and organization. This can be time-consuming and may require additional administrative resources.
  3. Higher Per-Item Costs: Without the bulk discounts available through larger orders, the cost per item may be higher if your order does not meet the price break threshold.

Utilizing Team Shops


  1. Convenience: Team shops provide a centralized platform for ordering teamwear. Members can browse available items, select their sizes, and place orders directly through the shop.
  2. Reduced Administrative Burden: Limelight Teamwear handles the payment processing, order fulfillment, and shipping, freeing up your time to focus on other aspects of running your studio or club.
  3. Revenue Opportunities: Team shops often include a kick-back on sales, providing an additional revenue stream for your organization.
  4. Customization: You can offer a wide range of customized items through the team shop, ensuring that members have access to the latest designs and styles, as well as the option to add their name on select garments.


  1. Lead Times: As with individual orders, team shops may have longer lead times for production and shipping. It’s important to set expectations with your members regarding delivery times.
  2. Dependence on Supplier: Relying on an external supplier for order fulfillment means you have less control over the process. Any issues on the supplier’s end can impact your members’ experience.
  3. Price Setting: With Limelight Teamwear’s Team Shops the price to your families is set for you.  If you wish to control the price of the products being sold one of the other two options would be your preferred method..

Finding the Right Fit for Your Team

Deciding which approach to take depends on several factors, including the size of your team, your budget, and your administrative capacity. Here’s a quick guide to help you determine the best fit:

  1. Consider Stocking Inventory If:

– You have a large team with consistent membership.

– You have the budget to invest in bulk orders and storage space.

– You need immediate availability of teamwear for new members or events.

  1. Consider Taking Individual Orders If:

– Your team size varies and you need flexibility in ordering.

– You want to minimize upfront costs and storage requirements.

– You are willing to manage the administrative work involved in processing individual orders.

  1. Consider Utilizing Team Shops If:

– You want a hassle-free ordering process that requires minimal administrative effort.

– You are looking for a way to offer a wide range of customized items.

– You want to provide a convenient shopping experience for your members while generating additional revenue for your organization.


How Limelight Teamwear Can Help

At Limelight Teamwear, we offer solutions for all three approaches, tailored to meet the needs of dance studios and gymnastics clubs in Canada and the United States. Here’s how we can support you:

  1. Stocking Inventory:

   – We provide bulk ordering options with price breaks.

   – Our high-quality teamwear is designed to last, ensuring that your investment in inventory pays off over time.

  1. Taking Individual Orders:

   – We offer a streamlined online ordering process to make it easy for your administration to place orders.

   – We offer low or no minimums on our products allowing you to place orders when needed.

  1. Utilizing Team Shops:

   – Our team shops are free for all Limelight customers. You simply need your product designs completed and to fill out a simple form.

   – We handle everything from payment processing to shipping to your studio or club, and you benefit from a kick-back on all sales.

   – Your custom-branded team shop URL can be added to your automated registration emails, allowing you to sit back and relax while we manage the orders.


Managing teamwear orders can be a daunting task, but with the right approach, it can also be a seamless and rewarding experience. Whether you choose to stock inventory, take individual orders, or utilize team shops, Limelight Teamwear is here to support you every step of the way. By considering the pros and cons of each method, you can make an informed decision that best suits your team’s needs and ensures a cohesive, stylish, and well-equipped team ready to shine in the next season.

For more information on how Limelight Teamwear can help you manage your teamwear orders, visit our website or email Let’s make your teamwear ordering process as smooth and efficient as possible!

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